Services
Basic Listing Support includes:
- Pull tax record and order TRIO
- Begin RMLS data input (information is pulled from any previous listings and tax records.)
- Send listing contract and Oregon/Washington required disclosures electronically to Seller for completion and signing along with any brokerage-required advisories.
- Send an introductory email to Client and Agent with a copy of the executed listing contract.
- Send “Next Steps” email with link to listing questionnaire and outline of dates and additional actions and any information or documentation needed from the client.
- Update listing data based on any new information based on the Listing Questionnaire.
- Assist with collection of HOA docs (if applicable).
- Order sign install.
- Upload photos, supplements, agent-provided description/remarks, Broker Tour & Open House dates, photos and document attachments to RMLS and Offer Instructions (if requested).
- Set up Aligned Showing/Showing Time instructions.
- Upload all documents to the brokerage compliance platform as they are received and throughout the transaction to ensure file compliance.
- Update listing status live/pending/sold in RMLS (if requested).
- Order seller home warranty (if applicable)
- Order sign removal (if requested).
Contract to Close (Buyer or Listing Side) Transaction Management Includes:
- Create Transaction/Timeline summary and send to all parties – Escrow/Lender/Co-op Agent/Client – with a copy of the executed agreement.
- Open escrow and send client contact information and contract.
- Review contract documents to ensure all are fully executed with proper dates, initials and signatures and that Broker information is complete.
- Provide Buyer with Escrow contact information and earnest money instructions.
- Send property disclosures to the selling agent or request from the listing agent.
- Send any other contractually required documents (HOA docs, Investment Property docs) to the selling agent or request from the listing agent.
- Send property disclosures to buyer for review and signature.
- Set up a Google Drive folder for all transaction documents and share with the client at the beginning of the transaction.
- Prepare addenda (with verbiage from agent) and route for signatures.
- Keep track of all key contract deadlines. Send reminders & follow-up emails as appropriate and to confirm transaction stays on track.
- Follow up on trailing signatures throughout the transaction.
- Update all parties with copies of executed addenda throughout the transaction.
- Order home warranty (if applicable).
- Create commission demand and send to Escrow.
- Upload completed contract and addenda to Brokerage Compliance platform as they are received to ensure compliance.
- Coordinate inspections and inform all parties – request access codes if needed.
- Follow up on repairs to ensure that deadlines are met and proper notices are provided/received.
- Provide a complete set of contract documents to the client at closing.
Fees are deducted from escrow commissions at closing.
Add-ons & Admin Services:
- Buyer Representation Agreements
- Offer Prep: Prep sale agreement, and any additional added addenda/disclosures.
- Admin Services
- This would include anything that falls outside of services related to the transaction. Examples include: Scheduling showings/organizing Buyer tours; Sending agent to agent referrals; Ordering client gifts; Marketing services such as scheduling “Just Listed/Sold/Proof of Performance” postcards, assembling flyers using agent-provided templates, flyer template creation. Charge is per hour and depends on service.
- Errand Running
- Examples include: dropping off keys; installing and removing lockboxes (with agent-provided access/shackle code), delivering flyers or installing perma flyers on posts, copying keys, etc. Give us a call to discuss how we can help. Charge is per hour and depends on service and location.
Comprehensive Support
Do you need more than a TC?
Someone to keep a closer eye on your transactions? Let’s talk! With a combined 25 years of experience in real estate, and thousands of closed transactions, we have gained a world of experience and knowledge – experience that helps us identify and resolve potential issues before they become problems. We have a limited number of openings for agents who need broader admin support for their transactions and clients. Reach out for more information.
- Everything in the Basic Support package.
- Scheduling Assistance (Cleaning, Staging, Photography, Measurements, Home Energy Score, etc).
- Draft and send listing addenda (with language provided by agent) for signatures as requested (this includes price changes, extensions, etc).
- Prep and send offer responses (with language provided by agent).
- Send rejected offers to sellers to sign and send to buyer agents.
- Assign lockbox via Sentrilock.
- Provide one-day codes for vendors (if requested).
Contact us for prices and payment policies.
Interested in learning more?
Contact us today to schedule a free consultation and discuss how Super Coordinated can help you save time, reduce stress, and close more deals.